I like my Outlook for appointment management, I really do. But it lacks certain functionality I would really like to have. This functionality, in my case, has to do with event management, but I guess there are a number of other scenarios where one might have the same problem.
Consider this: There’s a conference taking place on a few specific days in October 2007. Now, in conjunction with this, there’s an abundance of appointments and deadlines I need to store (just an example):
Okay - I guess there are sometimes additional things, but I’m sure you get the picture. Now, what I do right now is basically this: I create lots and lots of separate entries in Outlook to make sure I get a reminder at all important points. In some ways that’s not bad… I’m not prepared to totally migrate my time keeping to another application and at least the Outlook data can be synced onto the BlackBerry easily. But obviously it’s a pain in the neck to handle this information, and once there’s more than one event going on per year (joke - of course there are always numerous events in some stage of preparation), it becomes really difficult to see what entries in Outlook belong to what event.
It would also be nice to get a per-event report or timeline out of Outlook, but it can’t do that. I’m currently thinking that it would be great, and maybe not even too complicated, to have an external application to manage these “information sets” per event, and to have that application simply do the grunt work of adding and modifying all the Outlook entries for me. It could probably also create nice reports. But then I thought well, there are people out there with the same problem, and some of them are bound to have much greater trouble with this than me, so maybe I should just ask whether somebody has a solution to this. Is there a tool or something that I’m not aware of? Please let me know!
(This is probably one of those blog posts that for some reason never get a single comment. Oh well.)
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